2018 HUBZone Annual Conference & Golf Outing

HUBZone Contractors National Council

October 10-12: Westfields Golf Club & Westfields Marriott Conference Center

About the Council

The HUBZone Council is a 501(c)(6) non-profit trade association comprised of a group of companies and organizations working together to improve and support the HUBZone program and small business community. The Council monitors public policy and promotes actions that support the well-being of the HUBZone program. In 2017, the HUBZone Council and its advocacy team played an instrumental role in achieving HUBZone Program reforms under the 2018 National Defense Authorization Act (NDAA). The changes implemented under the NDAA provided business certainty for thousands of small businesses across the nation. For more about the council visit www.hubzonecouncil.org.

About the 2018 HUBZone National Conference

The National HUBZone Conference is the largest HUBZone event of the year attracting hundreds of accomplished HUBZone small businesses from across the nation. This two day networking and educational summit consists of Government & Industry match making with nearly 100 different agencies & prime contractors, training and educational seminars from top industry professional, panel discussion, keynote speakers and even an industry awards banquet. If that is not enough on October 10, 2018 the HUBZone Council hosts a Golf Scramble to kick off the conference at the Westfield’s Golf Club.

Why Attend?

The National Conference is the premier supplier diversity networking event for HUBZone small businesses. With hundreds of industry professionals in one place this is the must attend HUBZone event of the year.

Tickets are currently available but are going fast. Join us.

Networking, Learning, Empowering

2018 Annual Conference: 2nd Annual Golf Outing

2nd Annual Golf Outing

Now this is an event! As anyone who attended the first annual golf outing will tell you, the golf outing is the perfect way to start the conference. You will be playing on the Westfields Golf Course designed by Fred Couples. It has been named as one the most outstanding golf courses in the Washington, DC area. The course can be challenging, but it is also designed to be forgiving, meaning it is suitable for the novice, weekend duffers and scratch players alike. The deadline for registration is October 1st, so register early!

It's about more than golf...

The golf outings are designed to allow our conference participants a fun and relaxing start to the annual conference. But the day on the links followed by various events (which will be held at the golf club) is an excellent way to meet your fellow HUBZoners, network and learn from others who are just like you: the same goals, aspirations and challenges. Plus, with events such as the silent auction and others, you’ll be helping the HUBZone community as a whole. So come out and play, learn and assist others.

Location

As mentioned, the course will be the Westfields Golf Club on October 10th: 13940 Balmoral Greens Ave, Clifton, VA. Phone: 703-631-9370.

Pricing and Extras

Registration fees:

  • Register as a single player or as a foursome.
  • Single players will be grouped into foursomes.
  • For Council Member Companies – $200 per person or $800 per foursome.
  • For Non-Member Companies – $250 per person or $1,000 per foursome.

Registration fees cover:

  • Greens and cart fees
  • Practice range balls
  • 2 drink tickets per person
  • Cook-out & awards ceremony

Extras:

  • Shirts Sponsored by MSC Management Services
  • Raffles
  • Silent Auction
  • Longest Drive Award
  • Closest to the Pin Award
  • Most Accurate Drive Award
  •  Team Awards

HUBZone Annual Conference 2018 Schedule of Events

Full schedule of events, keynotes, sessions & workshops

7:30 AM - 8:00 AMWestfields Golf Club

Golf Registration

We recommend that all participants show up a bit early, as we expect a sizable crowd this year.
9:00 AM - 1:00 PMWestfields Golf Club

Golf Tournament Tee Time

The most anticipated event of the year! Spend some time on the links with your fellow HUBZoners at the premier Westfield Golf Club, designed by Fred Couples. Suitable for starters and experts alike, it caters to all skill levels. Have a blast, but no mulligans!
12:00 PM - 3:00 PMWestfields Golf Club

Lunch, Networking and More…

After a day on the links, it's time to have a little fun and provide valuable assistance for the HUBZone community in the bargain: a delicious lunch, silent auction and finally the raffle drawing. You won't want to miss this event.
4:00 PM - 6:00 PMWestfields Marriott Hotel

Networking and Education Session

Networking and Education Session: your time to network with your golf mates and learn valuable information as well. Attendance is highly recommended.
8:00 AM - 4:00 PMWestfields Marriot - Registration Desk

Registration

Avoid the crowds and show up early, though registration will be open for most of the day.
8:30 AM - 10:00 AMWestfields Marriott Hotel

Morning Coffee

Piping hot coffee to get your day started. Also a chance to mingle with your fellow attendees.
8:30 AM - 4:30 PMWestfields Marriott Hotel

Table-Top Exhibits

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9:00 AM - 11:30 AMWestfields Marriott Hotel

Match-making: Prime Contractors

A perfect opportunity for prime contractors to mingle and form relationships. The benefits of these sessions have proven to invaluable. Match-making sessions are some of the most important events at the Annual Conference. Those who attend get the biggest bang for their buck.
9:00 AM - 11:30 AMWestfields Marriott Hotel

Workshops and Panels

11:00 - 14:00Marriott Dining Hall

Lunch Buffet

Please be aware that to participate in the lunch buffet, a lunch ticket will be required. Lunch passes may be purchased onsite at the Marriott.
11:45 am – 1:15 pmWestfields Marriott Hotel

Category Management Panel

Panel members include the OFPP, SBA and GSA.
1:30 PM - 4:30 PMWestfields Marriott Hotel

Workshops and Panels

Evening workshops and panels. Timely information, valuable training. Workshops and panels are for those who wish to learn the latest events and developments in the HUBZone community, and apply that knowledge after the Conference is long over.
1:30 PM - 4:30 PMWestfields Marriott Hotel

Match-Making: Federal Agencies

Match-making for federal agencies is the perfect opportunity for federal agency participants to form relationships, exchange knowledge and gain an understanding of challenges facing federal agencies participating in the HUBZone program. Of course, it may be a time to hear opportunities knocking as well!
4:30 PM - 5:30 PMWestfields Marriott Hotel

HUBZone Council Board Meeting

Annual Conference HUBZone Council Board Meeting. Come meet the board members who are working diligently to ensure the continued success of the HUBZone program.
4:30 PM - 5:30 PMWestfields Marriott Hotel

Cocktail Hour

Everyone's favorite time of the day, and not just for the libations. A great time to unwind and relax after a busy day, and to get to know your fellow conference attendees.
6:00 PMWestfields Marriott Outdoor Patio

Evening Networking Event

The after hours networking event has always proven to be time well spent. The perfect capper for the first day of the conference.
8:00 AM - 4:00 PMWestfields Marriot - Registration Desk

Registration

Registration opens at 8:00 AM, so arrive early to avoid the rush, though registration will be open until 4:00 PM.
8:00 AM - 9:00 AMWestfields Marriott Hotel

Continental Breakfast

This year, the continental breakfast is proudly sponsored by AstraZenca and MedImmune, and we proudly thank them for their support. It is our sponsors vital support that help make the HUBZone Annual Conferences a success.
9:00 AM - 4:00 PMWestfields Marriott Hotel Exhibit Hall

Opening of Exhibits

The time we've all been waiting for: Exhibits open. Visit the exhibits and learn what the HUBZone program has to offer, and perhaps find opportunities as well. The exhibits are always informative, entertaining and, let's face it, the swag isn't bad either!
9:00 AM - 9:15 AMWestfields Marriott Hotel

Council Opening Remarks

The official kickoff to the second day of the conference. Before heading to the exhibit floor, make some time for this short, but important, event.
9:15 AM - 10:15 AMWestfields Marriott Hotel
Mariana Pardo

Director, US Small Business Administration

SBA HUBZone and Small Business Update

Two speakers, one important event. Come find out the latest news about the HUBZone program from Marianna Pardo, a Director of the Small Business Administration.
9:15 AM - 10:15 AMWestfields Marriott Hotel
Robb Wong

Associate Administrator, Office of Government Contracting and Business Development (GCBD)

SBA HUBZone and Small Business Update

The second speaker for this event is Robb Wong, who is the Associate Administrator, Office of Government Contracting and Business Development (GCBD). Mr. Wong's participation is greatly anticipated, and we thank both he and Ms. Pardo for agreeing to be with us this year.
10:30 AM - 11:30 AMWestfields Marriott Hotel

All Small Business Protoge Panel

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10:30 AM - 11:30 AMWestfields Marriott Hotel

Briefing Sessions for Large Businesses

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11:30 AM - 12:00 PMWestfields Marriott Hotel (Various)

Breakout Workshop Sessions

A multitude of sessions tailored to your particular needs. Choose the session that is right for you. We know that there may be more than one, but not to worry, we will post video of each after the conference. But attend one, because this is your opportunity to gain a deeper understanding of your topic of interest and ask questions.
12:00 PM - 2:30 PMWestfields Marriott Hotel

Awards Luncheon and Legislation Discussion

An event we take great pride in presenting: formal recognition for those individuals and organizations that have gone above and beyond the call of duty in service of the HUBZone program. You've nominated them for this honor, and all are deserving. We will also have a very important and informative presentation detailing the impact of legislation, current and pending, that will impact the HUBZone small business community.
12:00 PM - 12:30 PM

HUBZone Council Speaks (Award Luncheon Schedule)

Your opportunity to hear leaders in the HUBZone Council speak about current events and the future direction of the Council.
12:30 PM - 1:00 PMWestfields Marriott Hotel
Robb Wong

Keynote Speaker Address (Award Luncheon Schedule)

Legislative Activity Impacting the HUBZone Small Businesses.
1:00 PM - 2:30 PMWestfields Marriott Hotel

Awards Ceremony (Awards Luncheon Schedule)

Last but certainly not least, the awards session. Please wish all of the nominees luck. Win or lose, each of the nominees have provided valuable services in the continued development of the HUBZone program.
2:30 PM to 4:00 PMWestfields Marriott Hotel

HUBZone Council Committee Meetings

Working sessions for the HUBZone Council Committee meetings.
2:30 PM to 4:00 PMWestfields Marriott Hotel

Panel and Small Business Networking

Small business panel and networking. An excellent end to the HUBZone Annual Conference 2018.

HUBZone Industry Awards Nominations: 08/31/2018

August 31st: Last day to nominate persons and organizations for the HUBZone industry awards. Many people have had a positive impact on the HUBZone community, and the people it supports. This is our opportunity to show these people that they are truly appreciated. Nomination is a simple process, so please nominate your choices before the deadline.

Early Bird Registration: 08/31/2018

August 31st is the last day for early bird registrations, so don't miss your opportunity to save on tickets.

Reserve Marriott Hotel Rooms at Discounted Price: 09/07/2018

September 15 is the last day to reserve discounted rooms for the 2018 Annual Conference. Take advantage of the price savings while they are available. Space for discounted rooms is finite, so make sure to register early!

Cancellation Refund: 09/15/2018

September 15th is the last day to cancel and receive a full refund (minus a $100 fee). We realize that conflicts arise; if they do, cancellation is an option. For a refund, though, please cancel before September 15, 2018.

Agencies & Primes Match-Making Table Reservations: 09/15/2018

Match-making is a prime opportunity to get the most out of the HUBZone Annual Conference. The benefits are immeasurable. Please take advantage of this opportunity and reserve your table before the deadline.

Small Business Match Making Opens: 09/17/2018

Small Business Match-Making Request: 09/28/2018

Of all the interests represented at the Annual Conference, small businesses have much, if not more, to gain from the opportunities afforded by the match-making program. Make sure to submit your match-making request before the September 28, 2018 deadline.

Match-Making Appointment Schedule Finalized: 10/05/2018

Online Conference Registration: 10/08/2018

Don't stand in line waiting to register: avoid the rush and take advantage of the convenience of registering online. And be sure to register early to lock in the early bird discounts. The deadline for online conference registration is October 8, 2018. Register today!
October 1st, 2018

Golf Registration Deadline

8:30 AM - 5:30 PMWestfields Marriott Hotel (Exhibit Hall)

Exhibit Set-Up

Thursday, October 11
8:30 am - 5:30 pmWESTFIELDS MARRIOTT HOTEL (EXHIBIT HALL)

Thursday Exhibit Hours

8:30 am - 4:00 pmWESTFIELDS MARRIOTT HOTEL (EXHIBIT HALL)

Friday Exhibit Hours

2:00 PM-4:30 PMWESTFIELDS MARRIOTT HOTEL (EXHIBIT HALL)

Exhibit Tear-Down

Friday, October 12

What people will tell you about the HUBZone National Conference 2017

  • Great Experience! I was able to get all of my HUBZone related questions answered.

    Leslie Serpas

    Leslie Serpas

    HUBZone National Conference 2017 Attendee
  • Excellent matchmaking with prime contractors. I have real leads to follow up on!

    Danielle Hauter

    Danielle Hauter

    HUBZone National Conference 2017 Attendee
  • The workshops taught me quite a bit. They were well presented and engaging.

    Dan Hodges

    Dan Hodges

    HUBZone National Conference 2017 Attendee
  • Networking with other HUBZone companies from across the country presented me with several partnering opportunities.

    Alex Gomez

    Alex Gomez

    HUBZone National Conference 2017 Attendee

Request Match-Making Information.

Match-Making provides one-on-one sessions with prime contractors and government contracting officers and other experts. The HUBZone Contractors National Council is pleased to invite you to participate in matchmaking for the 2018 National HUBZone Conference. Request information that will help you get the most out of the match-making events today.

Partners/Sponsors

A huge thanks to all our amazing partners. We couldn’t have a conference without you!

Strategic Sponsors

Government Sponsors

Silver Sponsors

Friday Lunch
Golf Outing

Bronze Sponsors

Marketing & Technical Support

Interested in becoming a sponsor?

If your company is interested in sponsoring the HUBZone National Conference 2018 this year, we’d love to hear from you. Send us a quick email and we’ll get right back to you with some more information and our sponsorship brochure

2018 HUBZone Annual Conference & Golf Outing

Flexible Pricing with No Surprises

Conference Registration

Small Business

    Full Two-Day Conference
  • Council Members: $395
  • Non-Members: $495

  • One Day Registration - Thursday Only
  • Council Members: $225
  • Non-Members: $275

  • One Day Registration - Friday Only
  • Council Members: $225
  • Non-Members: $275

Primes (Large Business)

    Full Two-Day Conference
  • Council Members: $395
  • Non-Members: $495

  • One Day Registration - Thursday Only
  • Council Members: $225
  • Non-Members: $275

  • One Day Registration - Friday Only
  • Council Members: $225
  • Non-Members: $275

  • Match-Making: Thursday Only
  • Council Prime Members: Free
  • Others: $295
  • Add Friday: $150

Government Agencies

    Match-Making - Thursday Only
  • Cost: Free
  •  
  • Add Friday
  • Cost: $150
  •  
  •  

  • *If not match-making, please contact us.

Exhibitor Registration

    Members
  • Exhibit Table + 1 Event: $1250
  • Friday Only Event: $225
  • Both Days Upgrade: $150
  • Full Conference (Early Bird): $345
  •  
  • Non-Members
  • Full Conference Registration (Early Bird): $445
  • Match-Making (Thursday Only): $295
  • Thursday Only Event Registration: $225

Event Sponsorship Opportunities

Awards Luncheon Presentation (Friday)

$7,500
  • Banner at Ball Room Entry
  • Reserved seating at awards ceremony
  • Name and Logo to be displayed leading into Ball Room (70 Inch TV)
  • Special Recognition during rewards banquet and speaking and photo opps during awards ceremony
  • Recognized as the sponsor for HUBZone industry awards on all email communications leading up to the event
  • Recognized as sponsor on conference website
  • Golf Outing Hole Signage on 6 Holes
  • 2 Level Sponsorship Upgrade for Annual Sponsors

Match-Making (Thursday)

$5,000
  • Signage at entry to Matchmaking Rooms
  • Name and Logo on 70 inch screen
  • Logo displayed on each match making table/li>
  • Recognition as the sponsor for match-making
  • Recognition on each email sent out regarding match-making registration (up until the date of the event)
  • Recognized as sponsor on conference website
  • Golf Outing Hole Signage on 4 Holes
  • 1 Level Sponsorship Upgrade for Annual Sponsors
Sold!

Networking Reception (Thursday Night)

$5,000
  • Signage at Reception Area
  • Name and Logo on 70 inch screen
  • Custom designed invitations to be supplied to registrants
  • Custom Promo Materials at networking event (Co-branded cups and logo napkins)
  • Golf Outing Hole Signage on 4 Holes
  • Recognized as sponsor on conference website
  • 1 Level Sponsorship Upgrade for Annual Sponsors/li>
Sold!

Continental Breakfast (Friday)

$5,000
  • Signage at Breakfast Area
  • Name and Logo on 70 inch screen
  • Special recognition in opening remarks
  • Golf Outing Hole Signage on 4 Holes
  • Recognized as sponsor on conference website
  • 1 Level Sponsorship Upgrade for Annual Sponsors

Happy Hour (Thursday Night)

$2,500
  • Signage in Common Area
  • Promotional materials on high top tables
  • Logo on drink ticket
  • Golf Outing Hole Signage on 2 Holes
  • Recognized as sponsor on conference website
Sold!

Registration Table

$2,500
  • Signage on Registration Table
  • Custom Co-branded Promo Materials (Lanyards)
  • Golf Outing Signage at 2 Holes
  • Recognized as sponsor on conference website

Promotional Item Sponsor

$1,500
  • Sponsor can choose 1 promotional item
  • Custom Corn Hole Board for Networking Reception
  • Attendee Tote Bags
  • Water Bottles



Call for additional options

Refreshment Breaks (Thursday)

$1,250
  • Signage on Refreshment tables
  • Custom Promo Materials (Logo Napkins)
  • Recognized as sponsor on conference website
  • Golf Outing Signage at 1 hole

Company Advertising

$1,000
  • Includes Table Top Recognition on 1 Table for Thursday Lunch and Friday Awards Luncheon
  • Name and Logo to be displayed on 70 Inch TV leading into Ball Room
  • Reserved seating at Awards Luncheon

Company Advertising

$250
  • Includes Table Top Recognition on 1 Table for Thursday Lunch or Friday Awards Luncheon

Golf Sponsorship Opportunities

Sold!

Event Sponsorship

$5,000
  • 2 Golf Teams (8)
  • Banner upon entry and exclusive recognition at event along with custom promo materials
  • Signage at 4 Holes
  • Recognized in reception presentation following golf scramble
  • Recognized as sponsor on conference website

Reception Sponsorship

$2,500
  • 1 Golf Team (4)
  • 12 X 24 Poster at event and exclusive recognition at event along with custom promo materials
  • Recognized in reception presentation following golf scramble
  • Signage at 2 Holes
  • Recognized as sponsor on conference website
Sold!

Shirt Sponsorship

$2,500
  • 1 Golf Team (4)
  • Recognized in reception presentation following golf scramble
  • Signage at 2 holes
  • Recognized as sponsor on conference website

Golf Promotional Item Sponsor

$500
  • Sponsor receives signage at 1 hole
  • Sponsor may choose 1 promotional item
  • Golf Balls, Tees, Towels and Divot Tools
  • Recognized in reception presentation following golf scramble
  • Recognized as sponsor on conference website



Call for additional options

Hole Sponsorship

$250
  • 1 Signage at Hole
  • Recognized in reception presentation following golf scramble
  • Recognized as sponsor on conference website

Westfields Marriott Washington Dulles

14750 Conference Center Drive, Chantilly, VA 20151 USA

Get Directions:

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Hotel Arrangements

The Westfields Marriott Conference Center is located conveniently near Washington Dulles Airport (IAD). Please be sure to book your room as soon as possible, as they tend to fill fast as the conference date approaches. Be sure to take advantage of the reserve block discounted pricing!

For those who choose to stay in a different hotel, please choose accommodations close to the conference center. Traffic is always a consideration in the Washington Metro Area.

Transport

The conference venue is located approximately 10 miles from Washington Dulles Airport. There are various travel arrangements that you may wish to investigate prior to your arrival. Washington Flyer serves Dulles airport should you choose to grab a cab from the airport to the venue, but be aware that arrival times may dictate how long you will wait in line to be picked up. Of course, Uber or Lyft are always an option.

Alternatively, for groups, or those interested in travelling in style, other options are also available.

If you prefer a bit more mobility, just in case you might like to visit popular local attractions (Washington, DC is an approximately 30 minute drive from the venue, though be aware that traffic can be an issue in the Washington, DC area), there are also several options.

Things to do...

For those who will be arriving early or staying in DC after the conference, or just wish to fill their spare time, there are a number of attractions in the DC area that are sure to capture your interest. A favorite among DMV locals and tourists alike is the Udvar-Hazy Center. The Center is an extension of the Air and Space Museum in Downtown Washington, DC, and is located just moments from the venue.

Of course, there are the many monuments and museums in DC, as well as nightly concerts at the Iwo Jima Memorial and the changing of the guard at Arlington National Cemetary. For a more playful experience, the Spy Museum is an excellent way to spend a few hours. There are a wealth of activities in Washington DC area, the nation’s number one tourist destination.

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